Note: A lesson can't be assigned to learners on its own. Once it's published, add it to a course (step 12). To set up the course first, see How to Create a New E-Learning Course.
Before you start
- You need access to Creator on the Allara Global platform.
- Have your source material ready as a PDF, Word (.docx) or PowerPoint (.pptx) file. Your own SOPs and policies give the most accurate result.
- Know who the lesson is for, the topics to cover, the tone, and roughly how many screens you want.
- The Authoring agent is labelled Preview mode, so some options and wording may change.
1. Open Creator
Click the folder icon in the left menu to open the Content and delivery menu, then click Creator. You can also click Creator at the top right of the Content centre.
2. Choose AI-generated lesson
On the What do you want to create? screen, click AI-generated lesson. If a "What's New in Creator" tour appears, click through it or close it.
The Authoring panel opens on the right. This is where you chat with the AI agent.
3. Upload your source file
Click + below the message box, then Upload new file, and select your file. You can upload more than one file.
When asked Extract and analyze images?, choose:
- Upload to use the text only (faster), or
- Upload and analyze images to also use the images in your file (takes longer).
Wait until the file has finished uploading before you send your message.
4. Tell the agent what you want
Type your request in the Ask Authoring box and click the send arrow. The more specific you are, the better the result. Include:
- the lesson title and who it's for
- the topics to cover
- the tone
- roughly how many screens
Example:
Create a lesson called 'Front Office Daily Operations' for new reception staff, using the attached SOP. Cover the morning handover, standard guest check-in, inter-departmental coordination, handling walk-in guests and shift wrap-up. Use a professional but welcoming tone and keep it to about 8 to 10 screens.
5. Answer the agent's questions
Before it starts, the agent checks a few details, such as the lesson language and whether to add AI-generated images. Click an answer, or choose Other to type your own. The questions depend on your request.
6. Check the proposed outline
The agent shows a proposed outline of screens. This is the easiest point to fix the structure, so read it carefully.
Then choose one of these options:
- Build the lesson all at once
- Build the lesson one screen at a time
- Change the outline
- Change the lesson title
- Other (type your own instruction)
7. Let the agent build the lesson
Screens appear in the list on the left as they're built. This takes a few minutes (our 8-screen sample took about 6). Stay on the page until the agent tells you it's finished.
When it's done, the agent summarises what it built. Our sample included text, numbered steps, flashcards, multiple-choice questions and an end-of-lesson assessment.
8. Refine the lesson by chatting
Ask for changes in plain language. For example:
- Add a knowledge check at the end of the check-in screen.
- Make screen 4 shorter.
- Turn the key standards into flashcards.
- Use a friendlier tone throughout.
Always check the result. In our test, the agent added a question that repeated an existing one, and said it had renamed the lesson when it hadn't.
9. Rename the lesson
New lessons are saved as Untitled Lesson. Click the arrow next to the title, then Rename, type the new name and press Enter.
10. Review every screen
AI can get facts wrong. Check every screen and question against your source document before you publish, especially for compliance training such as RSA, food safety and WHS.
11. Edit, theme and publish
To edit screens, apply a theme, preview and publish, see Edit, Theme and Publish a Creator Lesson. The agent never publishes a lesson for you.
12. Add the lesson to a course
Once the lesson is published, open the course and go to Training material > Add training material > Training material library, then select your lesson.
Or go to Training materials, click ... next to the lesson and choose Assign to courses.
Tips
- Don't press Esc in Creator. It closes the editor. Your work is saved as a draft, and you can reopen it from Content centre > Your drafts.
- Your chat is saved with the lesson. To carry on, open the lesson and click the Authoring icon (sparkle) at the top right.
- If the agent says it can't read your file, upload it again or save it as a PDF and try again.
- Opening Creator creates an Untitled Lesson draft each time. Rename or delete drafts you don't need.
- You can also open the Authoring agent from the Content centre by clicking the sparkle icon at the top right.
