ILT Guide

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Overview:

Quick map

Admin menu (gear) → Course Management → open an ILT course
Sessions tab → create/manage Sessions (containers) and their Events (date/time blocks)
Enrollments tab → assign learners to the course and to a specific session and monitor enrollment status

ILT concepts (what’s unique)

Session = the class instance learners attend (e.g., “Sept 12 – Food Safety”).
Event(s) = the time blocks inside a session (e.g., Day 1: 9–12, Day 2: 9–11, etc.).
Capacity & Waitlist = seats per session; extra learners queue automatically.
Session assignment = a learner must be placed into a specific sessions (course-level enrolment alone isn’t enough for attendance).

Core ILT workflows (unique items you’ll actually use)

1. Move a learner between sessions (same course)

When a learner needs to switch dates/venues:

Open the ILT course → Enrollments tab → find the learner
Select the learner → Choose Action (bottom right) → Enroll into Sessions
Pick the new session → Confirm
Check the new session shows the learner; waitlist rules apply if the session is full

Notes:

If the destination session is at capacity, the learner goes to Waitlist (if enabled).
Moving retains course-level enrolment; you’re only enrolling into the session.

2. Assign a learner to a specific session (after course enrolment)

Enrollments tab → select learner(s) not yet in a session.
Choose Action (bottom right) → Enroll into session → pick the session → Confirm.
Verify the learner appears under that session (not just at course level).

3. Manage Capacity & Waitlist

4. Add/adjust Events (date/time blocks)

Sessions tab → open a Session → Add Event.
Set Start/End time, Time zone, and Venue/Video Conference Tool(e.g., Zoom / Microsoft Teams).
If multi-day, add multiple events (set attendance rule per org standard, e.g., must attend all events).

5. Set session completion rules

Sessions → click the Session name
Properties → General
Session completion → choose one:
- Manual
- Evaluation based
- Attendance based → All events or Custom number of events
- Training material based

6. Duplicate a Session (fast re-use)

Sessions list → ⋮ → Duplicate.
Update dates, capacity, instructor, and links as per requirement→ Save changes.
Assign learners to the new session as needed.

7. Mark attendance (Add video and make a separate article as well)

Sessions → click the Session name you need
Events & Attendance tab → find the right Event → click the Attendance link (under the Attendance column)
Tick learners → Choose actions (green button bottom right) → Mark attendance

A quick, practical guide to what’s unique about ILT—and the key ILT workflows you could use.